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Quality Management

Because responsible customer interaction requires quality that evolves alongside the customer

A high-performing phone AI should also be characterized by system stability, high process quality, and continuous optimization.

EIKI® undergoes a 13-step quality, security, and compliance process before and during production operation. On this basis, we guarantee stable, secure, and high-quality system performance that meets the highest quality standards even under real-world conditions.

Our promise to you

Low Operational Risk

through early identification of potential vulnerabilities.

High System Stability

even under heavy load.

Regulatory Compliance

based on continuous testing.

High User Acceptance

through consistent dialogue quality.

Manipulation & Load Resistance

Early detection of manipulation attempts and efficient handling of high call volumes.

Sustained High Performance

through continuous optimization and quality assurance.

Quality Assurance

Secure and quality customer interaction as our primary goal

We subject our AI agent to various tests continuously, both before going live and during production operation, so we can permanently visualize and optimize the quality of the AI-based solution.

The 13-step testing procedure covers four key areas in particular:

Dialogue Quality & Role Awareness

This level analyzes whether the AI transparently introduces itself as a digital employee, acts in a controllable manner within its defined scope, and ensures a respectful, purpose-bound, and traceable dialogue.

Technical Stability

System and load tests ensure that EIKI® acts reliably and with high quality even under heavy load and complex use cases. Process steps, interfaces, and activities are validated under real-world conditions.

Data Protection & Regulations

Especially in human-machine interaction, the storage and processing of personal data must be handled with care. We regularly review transparency obligations, data minimization, deletion concepts, and role- and access-control frameworks.

Manipulation Resistance

Using targeted „fake tests,“ we test whether the phone AI recognizes potential manipulation attempts and can respond to them dynamically.

The process follows a specific sequence:

  1. 1

    Kickoff

    Joint kickoff to define objectives and set the desired configuration parameters.

  2. 2

    Design & Setup

    Design and setup of the AI based on company-specific data.

  3. 3

    Structured Testing Phase

    Comprehensive testing phase to analyze process quality and technical stability before going live (6 test procedures).

  4. 4

    Formal Sign-off

    Acceptance test by the customer.

  5. 5

    Live Operation & Monitoring

    Continuous monitoring of dialogue quality, regulatory compliance, manipulation resistance, and side effects for ongoing optimization (6 tests).

The result: a knowledgeable, authentic phone AI that performs at a best-in-class level even under high call volumes and complex requirements, is available 24/7, and is configured to be GDPR-compliant.

Testing Procedures Overview

The path to innovative, quality customer interaction: our testing process

Our 13-step quality, security, and compliance testing model tests EIKI® for process stability, workflow quality, compliance with regulatory requirements, load limits, and manipulation resistance.

Below you'll find a brief overview:

Test Case EIKI® Prototype
– Conversation & Process –
  1. 1
    Exploratory Test
    Continuous self-tests
  2. 2
    Continuous Testing
    Ongoing test: internal & customer
  3. 3
    System Test
    Interfaces and environment
  4. 4
    Double-Blind Test
    Real and EIKI test with „blind“ testers (2 groups)
  5. 5
    Field Test
    The end customer tests with initially small, then expanding pools
  6. 6
    Stress Test
    Severity and priority of bugs
  7. 7
    Acceptance Test
    Customer sign-off of the live version
Test Case EIKI® Prototype
– Run –
  1. 1
    Scaling Test
    Check under peak load
  2. 2
    GDPR Test
    Data protection compliance
  3. 3
    Transparency Test
    Information to end customers about the use of EIKI
  4. 4
    Fake Test
    Manipulation or manipulation attempts by other AIs or external parties
  5. 5
    Permanent Test
    Ongoing quality review and optimization.
  6. 6
    Change Test
    Detecting and resolving side effects
Before Going Live

Conversation and process structure: testing procedures before going live

Development and system stability

These tests examine the system architecture, process stability, and dialogue quality in detail. The following procedures are used:

Exploratory Tests / Continuous Self-Tests

Deliberately challenging the dialogue logic and flow.

This involves simulating various conversation paths, unexpected user requests, or edge cases to test the phone AI's behavior and responsiveness. The AI is deliberately allowed to move „freely“ through different conversation scenarios. The goal is to identify and optimize potential ambiguities, incorrect statements, flawed reasoning, inappropriate responses, or workflows that are not phrased as optional. In addition, we analyze whether the AI correctly understands the stated concerns, asks strategically sound follow-up questions, and provides technically accurate answers. The focus is particularly on whether EIKI® operates within its defined scope of action and shows high consistency and controllability in its responses.

Goal: Early stabilization and qualification of the dialogue flow.

Continuous Testing

During development and integration – internally and with the customer.

During the development and integration phase, tests are conducted at regular intervals both internally and with the customer. This helps identify early whether existing conversation flows remain consistent and high quality when prompt templates, guardrails, or the underlying workflow are adjusted, or whether „inconsistencies“ have emerged. Continuous testing stands for ongoing quality assurance through permanent tests that check response consistency, conversation structure stability, and the interplay between dialogue flow and process logic after every change.

Goal: Minimizing or preventing the emergence of side effects from changes to system settings.

System Tests

Analysis of our phone AI's technical infrastructure in a real target environment and the intended setup.

System tests analyze the technical infrastructure of our phone AI in a real target environment and the intended setup. In particular, the following are tested:

  • synchronization between individual system components, such as the voice module, knowledge base/RAG, process logic, etc.
  • whether interfaces to CRM, ERP, SAP, or other systems work as intended
  • response to potential interface issues, if applicable
  • data transfer and processing
  • response times and time-out behavior
  • tenant and use-case separation, etc.

Goal: Ensuring the technical functionality and integrity of the overall architecture in the real target environment.

Quality and field tests under real-world conditions

The following test procedures analyze the real-world viability, load resistance, and dialogue quality of our AI agent in a real, controlled target environment.

Double-Blind Tests

Direct comparison of AI-led and human conversations.

In the double-blind test, the AI's dialogue is compared directly with a human conversation. Both real and AI-based conversations are conducted and evaluated in two independent test groups, without participants knowing which variant they are experiencing. In particular, we analyze comprehensibility, naturalness, and consistency of the conversation structure, perceived expertise, the AI's role awareness, and how objections are handled, as well as trust in the dialogue. Based on this method, quality differences can be identified and bias reduced.

Goal: Identifying quality differences in a direct comparison between human-led and AI-led interaction.

Field Tests

Controlled pilot operation with real users.

In this approach, the phone AI is used in a controlled pilot operation, examining real interactions with a limited user pool. The field test not only tests the AI's functionality but primarily its acceptance in real usage behavior and how well real conversation patterns match the expected conversation design. In addition, drop-off points, typical or frequent user requests, acceptance signals, comprehension weaknesses, and the right moment to hand over to a human contact are reviewed. This is followed by a gradual expansion of the rollout.

Goal: Real-world viability and validation in genuine interaction with real users.

Stress Tests

System stability under intensive use.

Stress tests are used to check system stability under intensive use. The AI is deliberately exposed to load peaks. Complex requests and potential error conditions are also simulated to identify and fix possible weaknesses before they occur unexpectedly in live operation. Among other things, the following are tested:

  • system response under resource constraints
  • stability of the conversation flow under simultaneous and complex requests
  • robustness of the process chain under heavy load
  • EIKI®'s performance under full load
  • scalability
  • prioritization and resolution of errors

Goal: Identifying load limits and improving system stability.

Reviewing customer acceptance

The acceptance test is the final formal approval, or structured sign-off review, by the customer before the phone AI goes live. This process checks the implementation and quality of the agreed configuration criteria requested by the customer, including:

  • fulfillment of the agreed requirements for the respective use case
  • defined escalation and handover concepts (where required)
  • data protection and transparency parameters
  • technical integrity
  • brand communication
  • subject-matter expertise, etc.

Goal: Final confirmation that customer expectations align with the AI's actual performance. Once the conversation logic and system usage have been successfully evaluated, EIKI® is approved for live operation.

During Live Operation

Continuity and long-term quality during live operation

Load resistance

Scaling Test

Behavior patterns under increasing call volume.

After go-live, the scaling test regularly checks whether and how the system's behavior patterns change as call volume increases. Focus: rising call numbers and parallel calls must not result in a loss of quality. In particular, we test response times and quality, load distribution, system availability, and resource management as the load increases (e.g., quality at 5,000 calls, scaling up to 20,000 calls).

Goal: Verifying that the AI \u201escales along\u201c reliably and without loss of quality as usage grows.

Data protection, transparency, and security stability

Beyond content quality, data protection, security, and transparency toward the caller are the most important factors. These quality attributes are evaluated using the following tests:

GDPR Test

Continuous compliance with data protection requirements.

The GDPR test continuously reviews compliance with data protection requirements and the data protection parameters defined in the setup. This includes, in particular, agreed configurations regarding audio/transcripts, deletion periods, access concepts, and purpose limitation. In addition, data flows between system components and connected third-party systems are permanently monitored to ensure that data is transmitted exclusively via clearly defined and secured interfaces. Furthermore, logging and audit mechanisms are analyzed to enable auditable and traceable processing of personal data.

Goal: Compliance with data protection and regulatory requirements.

Transparency Test

Clear disclosure of the AI's role in the dialogue.

The transparency test identifies whether the AI identifies itself as such right at the start of the conversation and transparently discloses its role in the dialogue. This ensures that the caller understands from the outset that they are interacting with a digital system and within what scope of responsibility the conversation is being conducted. In addition, it is reviewed whether further processes, such as the handover to a human contact when needed or the processing of data, are communicated clearly to the caller.

Goal: Ensuring compliance with transparency obligations.

Fake Test

Detecting manipulation attempts and handling them in compliance with the rules.

The fake test primarily examines whether the phone AI detects potential manipulation attempts by other AIs or external parties and how it handles them. It serves to test how EIKI® reacts to misleading requests, external influence, or unexpected actions:

  • Are the defined guardrails maintained during „trick questions“?
  • Does the role logic remain stable and consistent?
  • Does the AI refuse requests that fall outside its previously defined scope of action?
  • Does the phone AI identify potential prompt injection attempts or attempts to bypass internal decision rules?
  • Is the caller successfully transferred to a human employee in cases of uncertainty?
  • Does the argumentation structure remain compliant even under (negative) influence?

Goal: Identifying manipulation attempts and strengthening manipulation resistance.

Long-term reliability and system quality through continuous improvement

Even after going live, EIKI®'s quality is regularly audited to ensure a consistently high-quality and authentic user experience in the long term.

Permanent Tests

Quality emerges from regular, consistent analysis.

The AI undergoes ongoing permanent tests throughout live operation. For us, quality does not come from a one-time review but from regular, consistent analysis: we evaluate the insights gained from monitoring and reporting and derive appropriate optimizations for the conversation flow and process logic, so that our AI continuously evolves alongside the dynamic market and changing user expectations. This includes examining recurring error patterns, new risks, and the stability of the defined guardrails over time, among other things.

Goal: Maintaining and continuously advancing system quality in a dynamic market.

Change Test

System changes without unwanted side effects.

Based on our change test, we check whether future necessary system changes, such as new knowledge curation or new process structures, have unwanted side effects on the existing dialogue flow and argumentation structure. EIKI® can be continuously adapted and further developed as needed, and every change is system-relevant. The change test prevents optimizations from negatively affecting current conversation flows. The following factors are primarily reviewed:

  • impact of prompt rewording
  • stability of the conversation logic and role awareness after content changes
  • compliance with the defined guardrails
  • potential shifts in communication style or the AI's decision-making scope, etc.

Goal: Detecting and resolving side effects from potential adjustments.

Responsibilities

Structured processes require clear responsibilities

For us, safeguarding the system quality of our phone AI is not an ad-hoc project but a core part of our corporate responsibility. Quality assurance is carried out through clearly defined review, documentation, and sign-off processes as part of our 13-step testing model.

Depending on the test phase, the individual testing stages are carried out both internally by our experienced developers and specialists and in controlled test environments together with the customer. Potential adjustments to the dialogue logic, argumentation structure, etc. undergo structured validation and are evaluated both technically and functionally before implementation. Before any change is integrated, its impact on the conversation flow and the AI's behavior is analyzed, evaluated, and approved after successful review.

During ongoing production operation, we also don't leave system quality and security to chance: using clearly defined KPI parameters and comprehensive monitoring mechanisms, the AI's conversation, argumentation, and process structure and performance are continuously visualized. The insights gained are analyzed in a structured way, evaluated, and rolled out under control as part of the change test.

This creates a harmonious interplay of technical review, expert evaluation and analysis, and continuous controlling and optimization – with clear responsibilities throughout EIKI®'s lifecycle.

Personal Inquiry

Let's talk about your requirements

Feel free to contact us.

Your personal contacts

Robert Gerhards

Robert Gerhards

robert@eiki.io
Dr. Wolf W. Lasko

Dr. Wolf W. Lasko

wolf@lasko.de